The Admissions OS for Indian Colleges
Turn ad spend into admissions.
IntakeOS captures every lead from every source, puts your counsellors on an AI dialer, automates WhatsApp and email follow-up, and tracks every rupee from campaign to confirmed admission. One command center for your entire admissions operation.
Live in 30 days. Built for admission season.
Powering admissions teams across India
The Leak
Your marketing isn’t the problem. Your follow-up is.
Every admission season, colleges spend lakhs on Meta and Google ads — then lose the admissions in the 48 hours after the lead arrives.
Leads scatter.
Enquiries land from ads, portals, walk-ins, fairs, and your website into five different inboxes and three Excel sheets. Nobody owns the follow-up, so nobody does it.
Speed loses students.
A student who enquires today is talking to three other colleges by tonight. If your counsellor calls tomorrow, you’re already second choice.
Spend is blind.
You know your cost per lead. You don’t know which campaign, course, or city actually produced admissions — so next season’s budget repeats this season’s waste.
IntakeOS exists to close this gap — between the click and the confirmed seat.
The Platform
Everything between an ad click and an admission.
Lead Capture & Routing
Every enquiry from Meta, Google, your website, education portals, walk-ins, and fairs lands in one inbox — deduplicated, tagged by course and city, and auto-assigned to the right counsellor in seconds.
- One pipeline for every source, online and offline
- Auto-assignment by course, city, language, and counsellor load
- Duplicate detection so two counsellors never chase one student
Why It Wins
A CRM counts leads. An OS fills seats.
Generic CRMs were built for software sales teams, then sold to colleges with renamed fields. IntakeOS was built from inside Indian admissions operations — the funnels, the counsellor floors, the fee follow-ups.
| Generic CRM | IntakeOS | |
|---|---|---|
| Data model | Contacts & deals with custom fields | Students, courses, intakes, counsellors — native |
| Calling | Third-party dialer add-on | Built-in AI dialer with recordings & transcripts |
| Follow-up | Email-first sequences | WhatsApp-first, built for Indian students |
| Reporting | Cost per lead | Cost per admission, by course and campaign |
| Setup | Months with consultants | Live in 30 days, before your next cycle |
| AI | Chatbot bolt-on | Call intelligence, voice agent & copilot in the core |
Data model
Generic CRM: Contacts & deals with custom fields
IntakeOS: Students, courses, intakes, counsellors — native
Calling
Generic CRM: Third-party dialer add-on
IntakeOS: Built-in AI dialer with recordings & transcripts
Follow-up
Generic CRM: Email-first sequences
IntakeOS: WhatsApp-first, built for Indian students
Reporting
Generic CRM: Cost per lead
IntakeOS: Cost per admission, by course and campaign
Setup
Generic CRM: Months with consultants
IntakeOS: Live in 30 days, before your next cycle
AI
Generic CRM: Chatbot bolt-on
IntakeOS: Call intelligence, voice agent & copilot in the core
Implementation
From first demo to full command center in 30 days.
Demo & funnel mapping.
We map your sources, courses, counsellor structure, and intake targets on the first call.
Setup & data import.
Lead sources connected, historical data migrated, pipelines and assignment rules configured by our team — not consultants.
Counsellors go live.
Your team is on the dialer with call recording, WhatsApp templates, and follow-up queues. We train them until no one’s asking where the button is.
Full command center.
Automations on, reports live, ad spend connected to admissions. You see the whole funnel on one screen.
Outcomes
What changes when the OS takes over.
Lead response time
First college to call wins the student.
Lead-to-admission conversion
AI-powered nurturing keeps every lead warm.
Manual work
Per month — automation handles the repetitive follow-up.
Cost per lead
And for the first time, you’ll know your cost per admission.
Plugs into your existing stack.
FAQ
Questions admissions teams ask.
Those are capable platforms built broad. IntakeOS is built narrow and deep for one thing: Indian admissions. Courses, intakes, counsellor workflows, WhatsApp-first nurturing, and cost-per-admission reporting are the core of the product, not a configuration project. You’re live in 30 days, not a quarter.
30 days from demo to full command center, handled by our in-house team. Most colleges have counsellors live on the dialer by day 14.
Yes. Excel sheets, an old CRM, portal exports — our team imports and deduplicates your historical data during setup week.
Built in. The AI dialer, call recording, transcripts, and WhatsApp/email/SMS campaigns run inside IntakeOS. You bring your numbers and WhatsApp Business account; we handle the plumbing.
Private colleges and universities, coaching institutes, study-abroad consultancies, and edtech/online programs in India — any team converting enquiries into enrolments with counsellors on phones.
Simple per-seat plans sized to your counsellor team and lead volume. Book a demo and we’ll quote on the call — no hidden implementation fees.
Your data stays yours. Encrypted in transit and at rest, role-based access for counsellors and managers, and full audit trails.
See your entire admissions funnel on one screen.
Book a 30-minute demo. Bring your messiest lead sheet — we’ll show you what IntakeOS does with it.